Electronic Document Recording Services for Los Angeles County

Our company provides  Electronic  Document Recording Services at the Los Angeles County Clerk/Registrar-Recorder’s Office in Norwalk, California.   We also electronically submit documents to the County Recorders of Orange County,  San Diego County, Ventura County,  and Kern County.   Electronic Submission Services are available for all documents permitted by law, including Quitclaim Deeds, Grant Deeds, Deeds of Trust, other Deeds, Deeds of Reconveyance,  Master Covenant and Agreement, Mechanics Liens, and any other Recordable Documents.

We offer Electronic Document Recording Services to make Document Recording easy and convenient for those who do not want to make an appointment and travel to the County Clerk/Recorder’s office.    With our service, are electronically submitted and then recorded generally within 1 to 3 business days (and sometimes even same-day!) 

We Can Record Documents for  Orange, Ventura, San Diego and Kern Counties

We can also electronically submit documents for recording to the County Recorders of Orange County, San Diego County, Ventura County and Kern County in California.

CERTIFIED COPIES OF RECORDED DOCUMENTS 

Certified Copies of the documents that are recorded electronically are not available for ordering when you place your order.   However, we can obtain Certified Copies for you and provide an estimate of the cost and processing time, for any County.  Certified Copies are available for order generally after 2 to 3 weeks of the date of the actual recording.   To request Certified Copies, please email us at: hollywoodnotary@gmail.com You may also call us at (323)393-5822 to order Certified Copies.

SERVICE TIMES AND FEES

The time that it takes to process your document for recording will vary, depending upon the County. Some processing times vary greatly: for example, documents submitted to Los Angeles County may be processed in as little as 30 minutes to as much as 3 business days. Most are done in 2 days.

FEES FOR ELECTRONIC SUBMISSION FOR DOCUMENT RECORDING

Our Fees for Electronic Document Submission for Recording for all Counties are $125 per document, plus  actual Recording Fees charged by the County Recorder. We collect Estimated Recording Fees and any taxes due at the time of your submission of the documents to us.  Upon recordation of your documents, we will either refund your overpayment or collect for your underpayment.

As a part of our service, we will inspect your documents, and let you know if your documents have any errors or issues which may cause them to be rejected by the Recorder.  We provide this inspection free of charge.   Of course, we cannot guarantee that we will catch all errors or issues (it is your responsibility to present us documents which are accurate, recordable and error-free), but we will inform you of any issues or potential issues that we find, and give you the opportunity to fix them.

About Recording Fees

We collect what we estimate will be your Recording Fees.  However, it is impossible to always know what the actual fees will be, because some fees may be charged for properties in certain areas, where in others they are not.  Also, a Document Analyst may fail to charge you for a fee, which should be charged (like the SB2 fee, for example).  Should the amount that we collect from you for Estimated Fees be different than what is actually charged by the Recorder,  you will receive either a bill (for underpayments) or an issuance of refund (for overpayments) for the difference.

If your documents are recorded, you will receive a scanned copy of your recorded document, with the Record Number and Recording Fees showing on the Cover Page from the Recorder.  If your documents are rejected, you will receive a reason as to why, so that you can make any necessary corrections.

About Electronic Submission Fees:

We charge for each submission of a document to the County Clerk/Recorder’s office.  If you document has a mistake on it or is otherwise unacceptable to the  County Recorder, and is therefore rejected by the County Recorder,  we will still charge the full price for the rejected submission.  However, once you have made the requested changes to your documents and you are ready to re-submit your documents, the charge will only be $20 for each re-submission.   Therefore, it is up to you to make sure that your documents are correct and complete, readable and clear, prior to giving them to us for submission.

Common reasons for rejection of documents by the County Recorder include:

• Unreadable Notary stamp;
• improper notarization of a document;
• incomplete Preliminary Change of Ownership Report (PCOR);
• leaving the return mailing address off the PCOR;
• improperly- computed Documentary Transfer Tax;
• bad handwriting.

Rejected Documents

If your documents are rejected by the County Recorder, they will usually give a reason why they were rejected.  They may also indicate what you should do in order to make your document recordable. In many cases, we have seen the errors before, and we may be able to suggest what you need to do to correct the error(s).

Re-submitting Your Corrected Documents for Recording

If your documents that you submitted to us are rejected by the County Recorder,  you will likely wish to correct them and then re-submit them.  In this case, you must pay $25 per document re-submitted.

To place an order or to ask questions about our service, please send us an email at: hollywoodnotary@gmail.com .   For all orders, a Pay Pal invoice will be sent to you.  Once you pay this invoice,  your order shall be placed immediately.  You will be notified when your documents are recorded, or in the event that they are rejected.

Payment may be made with Credit or Debit Card, Venmo or by Pay Pal.  For your convenience, we will send you a detailed Pay Pal invoice.  We accept payments by Pay Pal, Credit or Debit card, Venmo, Zelle and Cash App.  We can accept large payments of Documentary Transfer Tax and Recording Fees over $500 by Wire Transfer.   We must receive full payment prior to our electronic submission of your documents to the Recorder’s Office.

If you have any questions about these services, or would like to request service, please call David Ransom at (323)393-5822.